gmail-inbox-zero

Gmail Inbox Zero Triage

Achieve inbox zero with AI-powered email triage! Process ALL Gmail inbox messages interactively with summaries and batch actions using OAuth (no passwords needed).

Features

✅ OAuth-based - No passwords, secure authentication via gog
✅ AI summaries - Quick 1-line summary of each email
✅ Batch processing - Queue actions instantly, execute at the end
✅ Telegram buttons - Archive, Filter, Unsubscribe, View
✅ Inbox zero focus - Process ALL inbox messages (read + unread)
✅ Fast workflow - No waiting between actions

Workflow

1. User triggers: "Triage my emails" or "Process my inbox"
2. Fetch ALL inbox messages from Gmail (up to 20 at a time)
3. Display all emails at once with:
   • Subject and sender
   • AI-generated summary (1 line)
   • Telegram inline buttons for actions
4. User clicks actions for each email (queued instantly, no API calls yet)
5. User clicks "Done" button to execute all queued actions in batch
6. Repeat until inbox zero! 🎯

Prerequisites

Requires: gog CLI with authenticated Gmail account.

Check if already set up:

gog auth list

If not set up, user needs to run gog auth add (see gog skill for OAuth setup).

Set environment variable for keyring password:

export GOG_KEYRING_PASSWORD="your-password"

Telegram Button Layout

Each email displays with 4 action buttons:

[📥 Archive] [🔍 Filter]
[🚫 Unsub]   [📧 View]

• 📥 Archive - Remove from inbox, mark as read
• 🔍 Filter - Create filter to auto-archive future emails from sender
• 🚫 Unsubscribe - Find and open unsubscribe link
• 📧 View - Show full email content
• No click = Skip (leave in inbox)

At the end:

[✅ Done - Execute All Actions]

Action Queue System

Actions are queued using short callback codes to avoid Telegram's 64-char limit:

• q:a:0 = queue archive, message index 0
• q:f:0 = queue filter, message index 0
• q:u:0 = queue unsubscribe, message index 0
• q:v:0 = view full email, message index 0 (executes immediately)
• q:done = execute all queued actions

Queue is managed via scripts/queue_manager.py and stored in action_queue.json.

Scripts

gog_processor.py

Main processor for Gmail operations via gog CLI.

List inbox messages:

python3 scripts/gog_processor.py list <account> [limit]

Archive a message:

python3 scripts/gog_processor.py archive <account> <msg_id>

Find unsubscribe link:

python3 scripts/gog_processor.py unsubscribe <account> <msg_id>

Create filter:

python3 scripts/gog_processor.py filter <account> "<from_header>"

Get message body:

python3 scripts/gog_processor.py body <account> <msg_id>

queue_manager.py

Manages action queue for batch execution.

Add action to queue:

python3 scripts/queue_manager.py add <action> <msg_id> [from_header]

Get queue:

python3 scripts/queue_manager.py get

Clear queue:

python3 scripts/queue_manager.py clear

execute_queue.py

Executes all queued actions in batch.

python3 scripts/execute_queue.py <account>

Returns JSON with results of all executed actions.

Implementation Steps

1. Load current batch: Fetch inbox messages and save to current_batch.json
2. Display all emails: Show each with summary and buttons
3. Handle button callbacks:
   • Archive/Filter/Unsub: Add to queue via queue_manager.py
   • View: Fetch and display full email immediately
   • Done: Execute queue via execute_queue.py
4. Show results: Report archived count and remaining inbox count
5. Repeat if needed: Fetch next batch or celebrate inbox zero

AI Summary Guidelines

Generate concise 1-line summaries:

• Receipts/Invoices: "Payment receipt for $X. Financial record."
• Security alerts: "Security notification about [action]. [Important/Standard] alert."
• Newsletters: "Newsletter about [topic]. No action required."
• Calendar: "Calendar [event type] for [date/time]."
• Legal: "Legal [document type]. [Brief context]."

Keep it simple, factual, and action-oriented.

Security Notes

• OAuth-based authentication - No passwords needed, uses gog's OAuth tokens
• Tokens stored securely by gog CLI in system keychain
• Read/modify permissions - gog only gets access to what user grants
• Queue stored locally - Action queue is temporary, cleared after execution

Error Handling

Common issues:

• gog not authenticated: Run gog auth add <account>
• Account not found: Check gog auth list for available accounts
• No inbox messages: Success state - inbox zero achieved!
• Permission denied: User may need to re-authenticate with gog
• Keyring password: Set GOG_KEYRING_PASSWORD environment variable

Dependencies

• gog CLI - Must be installed and authenticated (see gog skill)
• Python 3 - Standard library only (subprocess, json, re, pathlib)

No additional pip packages needed.

Tips for Best Experience

• Process regularly: Triage inbox daily to maintain inbox zero
• Use filters liberally: Auto-archive recurring newsletters and notifications
• Archive aggressively: If you don't need it now, archive it (searchable in All Mail)
• Batch mode is fast: Process 10-20 emails in under a minute
• Trust the summaries: AI summaries are accurate for quick decisions